The Start of Semester Wizard

This is what we need: a web form wizard, that walks the lecturer through the important steps they need to take at the beginning of any teaching period.

At the moment, each semester a lecturer has to do the following things (among others)to ‘get ready’:

  1. book rooms (ahead of the start of semester)
  2. set up lecture recording for the timetabled lectures
  3. set up a Moodle site
  4. link the recordings to the Moodle site
  5. get tutorial groups from the tutorial selection system into groups in Moodle (at around week 2, usually)
  • I don’t know about the details of room booking, except tha peoplstart with this way ahead of time based on expectations and then later adapt based on enrolments.
  • Lecture recordings are currently requested from AV services though email or paper forms.
  • We have a Moodle site creation form, using which the lecturer can create the site, link it to the offer in the student management system, and have the students imported automagically.
  • At the moment it is difficult to create groups in Moodle based on students’ selections in the tutorial selection system, but we’re working on something make this possible.

With our new lecture recording system there is the opportunity to re-think step 2 above, and I’m thinking that this coudl be done similar to the form we use in step 3.Or, to take this further, why not combine the two, and make it possible to link in further steps such as step 4 and 5. That way, a lecturer woudl only have to start the process, step through the steps and finish with having everything set up. The lecturer woudl know what has been set up, and there would  much less manual work involved, especially for AV.

I would like to call this the “Start of Semester Wizard” (tm, r, c, etc):

It woudl ask which unit the lecturer is teaching, and then ask which offering of the unit. On the basis of that the Moodle site would be created and students would be linked in. Then the wizard would retrieve the timetables lectures, tutes and workshops and set up the recordings, with options for modifications, for instance skipping certain days. THe wizard woudl know about the mOodle site, so it could set up the integration between the lecture recording system and Moodle right away. THen the wizard coudl query the tutorial allocation system and pick up students for groups.

Future steps and integrations coudl be added…

Posted in part by Wordmobi

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